I joined one of the software companies of Pune in November 2008 as trainee engineer. In this company, there is one committee which runs and organizes cultural events, sports events for the employees of the company. Same committee consists of around 12 members, which are in turn employees of the company. After knowing about this committee, i applied for joining this committee for the post of committee member. I joined 2 months after the application as there became a seat vacant. I was interviewed before joining but succeeded and became member of it.
In a committee meeting, we were told that we have to organize few games for the employees. Few options were given by rest of the members but were rejected keeping feasibility and time requirement for the same. Lastly, i gave my suggestion by telling the name as "The Amazing Race". People who are regular in watching AXN channel might be knowing of this program, which is shown every monday. Committee head asked me about how i am going to go ahead about it. I gave all team members a brief idea what is this game about? I said that there are 5 to 6 teams of 2 members each and are asked to visit multiple places and are also asked to perform certain tasks before getting clue for the next location. All members got convinced immediately and asked me to modify the going of this game and asked me to present the same on next day.
It took only roughly 3 hours for preparation and presented in front of the team. Presentation goes like this..
As we are looking to have at least 20 members for the game, we will have 5 teams consisting of 4 members each. We have to have at least one project lead in every team compulsorily. I have looked few locations where these teams will be going , performing certain tasks, after performing given task - giving of clue to reach for its next pitstop. This way each team will be asked to perform certain task at each location before reaching final destination. Final destination will be parking area of the company where there will be a chocolate box secretly hidden and team(s) reaching parking lot, have to find it to win the game. It will be taken care that no 2 teams will be reaching at same location at the same time because they will be lot of travelling involved between 2 locations. Then i suggested few locations that are around premises of the company premises. After this, committee head got agreed and she asked me to take 2 more members for your help and you will lead the team and gave green signal to go ahead with the event.
Before i could say name of other two members who will be required to join me, those two guys automatically stood up and said that they would like to join and participate in making this event more successful. I agreed and we all started planning about the event. I gave responsibility of jotting down the rules for the game to one of member and with another guy , i started visiting near by areas that can be utilised for the game. Before finalising rules, i just went through those rules created by other event member , added few of mine which were missed and modified the existing ones.
We finalised locations, rules and presented in front of whole committee then after getting approval, preparation of pamphlets, posters got started and posted in appropriate places in the company premises. We started preparing an official e-mail and sent it a week prior to start of event. There were other games as well like antakshari, one minute games but registrations got full in just 5 hours after the mail was sent. We all were surprised to know that registrations for my event got full on same day.
On day of its execution, we started off the game "The Amazing Race" at 6:15 PM because we were allowed to carry such games after working hours. So, then i required help of at least 6 committee members to be present at different locations. Starting point was company's cafeteria where committee head started the game. I was also waiting at one of the locations for teams to arrive. It hardly took 15 minutes for first team to arrive at its first location where they were asked to perform certain task and on its completion, clue for next location was given. We all knew at what time which team is going to visit which location , so we cross checked the clue of previous location with our statistics whether the team has followed correctly or has cheated. At my location, each team member was asked to take a round of a ground, as my location was ground, to get a next clue, meanwhile, i cross checked their previous clue. This was each of the teams visited every location , performed tasks and reached next location on guessing the location written in clue. All teams were exhausted after playing the game and my game and its execution were appreciated on very next day by receiving appreciation mails from team members. In turn, i was appreciated by my committee members.